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Privacy Policy

Last updated: February 23, 2026

1. Introduction

WEBMINDS LLC ("we," "us," or "our") operates the website webminds.dev (the "Site"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site, use our services, or interact with our AI assistant (Atlas).

By using our Site, you agree to the collection and use of information in accordance with this policy. If you do not agree, please discontinue use of the Site.

2. Information We Collect

2.1 Information You Provide

We collect information you voluntarily provide when you:

  • Submit a form (assessment, quote request, contact): name, email address, company name, website URL, project details, budget range, and timeline preferences.
  • Chat with Atlas (our AI assistant): conversation content, name, email, and company name if you choose to share them.
  • Book a call: scheduling information provided through our Calendly integration.

2.2 Information Collected Automatically

When you visit our Site, we automatically collect:

  • Usage data: pages visited, time spent on pages, click patterns, scroll depth, and navigation paths.
  • Device information: browser type, operating system, screen resolution, and device type.
  • Network data: IP address (anonymized), referring URL, and general geographic location.

2.3 Cookies and Tracking Technologies

We use the following tracking technologies:

  • Microsoft Clarity: Session recordings and heatmaps to understand how users interact with our Site. Clarity does not collect personally identifiable information. Learn more about Clarity's privacy practices.
  • Essential cookies: Session management for our admin panel (admin users only).
  • Local storage: Chat session persistence for Atlas AI assistant conversations.

3. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and provide the services you request.
  • Send you confirmation emails after form submissions.
  • Deliver personalized assessments and project proposals.
  • Improve our website, services, and user experience.
  • Analyze usage patterns to optimize our Site performance.
  • Communicate with you about our services when you've expressed interest.
  • Prevent fraud and ensure the security of our Site.

4. How We Share Your Information

We do not sell your personal information. We may share your information with:

  • Service providers: We use third-party services to operate our business, including:
    • Supabase (database hosting) — stores lead and form data
    • Resend (email delivery) — sends confirmation and notification emails
    • Vercel (website hosting) — hosts and serves our website
    • Google Gemini (AI services) — powers our Atlas AI assistant
    • Microsoft Clarity (analytics) — website usage analytics
    • Calendly (scheduling) — appointment booking
  • Legal requirements: When required by law, court order, or governmental request.
  • Business transfers: In connection with a merger, acquisition, or sale of assets.

5. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes described in this policy. Specifically:

  • Lead data: Retained for 24 months after last interaction, then anonymized or deleted.
  • Chat transcripts: Retained for 12 months.
  • Analytics data: Retained according to Microsoft Clarity's retention policy (typically 30 days for session recordings).

6. Your Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of the personal information we hold about you.
  • Correction: Request correction of inaccurate personal information.
  • Deletion: Request deletion of your personal information.
  • Opt-out: Opt out of marketing communications at any time.
  • Data portability: Request a machine-readable copy of your data.

To exercise any of these rights, contact us at team@webminds.dev.

7. California Privacy Rights (CCPA)

If you are a California resident, you have the right to request disclosure of what personal information we collect, use, and disclose. You also have the right to request deletion of your personal information. We do not sell personal information as defined by the CCPA.

8. International Data Transfers

Our services are hosted in the United States. If you access our Site from outside the United States, your information may be transferred to and processed in the United States, where data protection laws may differ from those in your jurisdiction.

9. Security

We implement appropriate technical and organizational measures to protect your personal information, including encryption in transit (HTTPS/TLS), secure database access controls, and regular security reviews. However, no method of transmission over the Internet is 100% secure.

10. Children's Privacy

Our Site is not directed to children under 13 years of age. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the updated policy on this page with a revised "Last updated" date.

12. Contact Us

If you have questions about this Privacy Policy, contact us at:

WEBMINDS LLC
Email: team@webminds.dev
Website: webminds.dev

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